Meeting Planning Professionals provides a variety of meeting-related services from which you can pick and choose. Whether you need help with site selection and contract negotiation only, or need complete meeting management turnkey service from start to finish, you can count on our services to provide you with an excellent meeting experience.

Pre-Event Planning

• Identify Meeting Objectives and Develop Program
• Conduct Hotel Research, Develop RFPs and Conduct Site/Hotel Selection
• Negotiate Contracts
• Prepare Budgets
  

Pre-Event Management

• Establish Registration Procedures
• Develop Marketing and Collateral Pieces
• Plan Food and Beverage Menus
• Confirm Speakers and Coordinate Travel, Audio Visual and Publication Needs
• Prepare Event and Meeting Logistic Specifications for Facilities
• Confirm Audio Visual and Production Requirements with Appropriate Vendors
• Plan and Coordinate Hospitality, Tours, Recreation and Entertainment
• Prepare Event Specification Details and Convey to Facility
• Develop and Compile Materials for Meeting Packets
• Produce Name Tags
  

On-Site Management

• Provide On-Site Staffing
• Oversee All Events On and Off Site
• Pre-Check All Function Rooms
• Staff Hospitality/Registration Desk
• Conduct Tours, Recreation, Entertainment Events and Guest Programs
  

Post-Event Services

• Tabulate Meeting Evaluations
• Review Invoices and Statements for Accuracy and Process all Payments
• Prepare Post-Event Analysis and Management Reports